2018 Employment OpportunityEvent Coordinator
Job Description/Posting 2018
North Pacific Cannery, National Historic Site
Port Edward, British Columbia
Apr. 28 – September 30, 2018
$15-18/hour depending on experience
Please send resume and cover letter, by Friday March 16, 2018, to Laurie Davie, General Manager at email@example.com - include the position you are applying for in the subject line.
North Pacific Cannery, National Historic Site is seeking a part time Events Coordinator. Working with the General Manager, he/she will coordinate and supervise special and private events for the 2018 season. The Event Coordinator is responsible for managing events, coordinating staff, supplies, sponsors, permits, and volunteers as required. Additionally, he/she will assist select management and board members to establishing a scope, work plan, budget and list of participants. The candidate will support activities related to private events and venue rentals, such as initial consultations, bookings, permits, contracts, staffing, supplies, catering, and other logistics. He/she will assist in promoting special events, and venue rentals to target audiences.
It is highly recommended that applicants have a valid driver’s license and access to a vehicle.
The successful candidate will have previous experience in Museum Education, Event Planning, Community Development, or a relevant field, with a keen interest in and/or knowledge in organizing private and public event. He/she must have strong interpersonal and communication skills and experience coordinating and collaborating with a range of different groups. Museum experience in event coordination is preferred. The Event Coordinator should possess superior organizational and problem solving skills, the ability to work independently and collaboratively and adapt to new situations as the project evolves. Experience with community engagement programming, project management, public relations and marketing will be considered an asset.
Orientation & Training
Orientation will include an extensive tour of the heritage site, where the candidate will be briefed on North Pacific Cannery’s history, past programs and events, strategic goals, interpretive plan, policies, and procedures. As part of the orientation process, employees will also be required to read and understand the Employee Handbook which specifically outlines the policy and procedures of the organization. This includes a comprehensive health and safety, as well as an emergency plan. During this orientation the candidate will be introduced to staff and management, key community members and board members who they will work with throughout their employment. The Event Coordinator will then be trained on current programs, including booking, scheduling, set-up, delivery and evaluation. He/she will learn procedures for booking private events and venue rentals such as weddings and banquets, receptions, conference space, bunkhouse accommodations and the administrative duties associated with each booking. The candidate will be trained to coordinate and implement each event effectively. He/she will be briefed on expected work for all bookings, including budgeting, permit applications, volunteer and participant coordination, sponsorship, and marketing.
The Event Coordinator will report directly to the General Manager. The General Manager will provided a complete orientation, hands-on training and then job shadowing to ensure the Event Coordinator can confidently and successfully complete their duties. Approximately 60% of the work is collaborative with the General Manager, and additionally he/she will have guidance from a select group of board members or volunteer function co-ordinator. The remaining 40% of independent work will be done onsite, with the General Manager available for consultation and guidance during operational hours.
Characteristics of City / Region
North Pacific Cannery is located in pristine wilderness surroundings on the Skeena River in the town of Port Edward, located 15km south of Prince Rupert, with a population of approximately 500. Prince Rupert is a port city with a population of 12,000 and serves as the land, air, and water transportation hub of BC’s north coast. The region is characterized by temperate rainforest, resource-based industry, and cultural diversity.
Mission & Mandate of Host Organization
North Pacific Cannery, National Historic Site preserves, exhibits and interprets the history of the West Coast Fishing Industry, celebrating its role in the economic and cultural development of the province. The site is integral to a local, regional, and national identity, is significant as one of the few intact salmon canneries that remain on the west coast of North America, and continues to be relevant as a tourist destination and community hub today.
NPC aims to be: a collective memory for the industrial fishery on the Skeena River and British Columbia; a cultural hub for the community, attracting the local population for arts and sports events; and a key driver of economic transformation in the development of a sustainable tourism industry for the region.